Shipley College

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Our policies and procedures

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Our policies and procedures

This section covers current written protocols, policies and procedures for delivering our services and responsibilities

Class

Description

Format

5.1

Policies and procedures for conducting college business

Information on:

�         Corporation�s Code of Conduct

�         Corporation�s Standing Orders

�         Instrument & Articles of Government

�         Financial Memorandum

�         Financial Regulations and Procedures

�         Access to Information Policy

Paper

5.2

Policies and procedures relating to academic and student services

Information on:

�         student admission, enrolment, progression and completion

�         assessment policy, protocol and appeals procedure

�         absence notification procedure for FT students

�         child protection policy statement

�         the maintenance of individual student records

�         student code of behaviour

�         regulations for students

�         student disciplinary procedure and appeals process

�         code of practice on parental contact

�         additional learning support policy for students with learning difficulties and/or disabilities

�         student liaison, including details on student associations

�         attendance, punctuality and submission of work

�         examination and assessment regulations

�         student satisfaction surveys

�         fee and remission policy

�         student faxfile

�         student welfare, support and guidance

�         curriculum policy

�         key skills policy

�         skills for life policy

�         learning policy

�         Learning for Sustainability Policy

�         off-site educational visits procedure

�         outside activities risk assessment guidance

�         Personal Emergency Evacuation Procedure

Paper

5.3

Policies and procedures relating to human resources

Information in this class includes:

�         Recruitment and Selection Policy and Procedure

�         Generic terms and conditions of employment

�         Salary scales

�         Local Recognition and Procedural agreement

�         Collective Disputes Procedure

�         Induction Checklist

�         Grievance procedures

�         Disciplinary procedures

�         Dignity at College Policy and Procedure

�         Health and safety policy and procedures

�         Whistleblowing Procedure (for compliance with the Public Interest Disclosure Act)

�         Fraud Procedure

�         Sickness Absence and Pay Scheme

�         Maternity Leave and Pay Scheme

�         Handling Capability Procedure

�         Adoption Leave Procedure

�         Work/Life Balance Policy and Procedures

�         Smoking Policy

�         Job vacancies

�         �How to Guide� for staff

�         Golden Hello Guidance, Checklist and Application Form

�         Communications Policy

�         Staff Development Policy

�         Appraisal Documentation

�         Duty to Consider Procedure

�         Phased Return to work Guidance for managers

�         Phased Return to Work Proforma

�         LAN & Internet Code of Practice

Paper

5.4

Equality and diversity

Information includes:

�         Equality and diversity policy (parts 1&2)

�         Disability and gender equality schemes and action plans

�         Diversity data

�         Disability Statement

�         additional learning support policy for students with learning difficulties and/or disabilities

Paper

5.5

Health and safety

Information includes:

�         Health and safety policy

�         Health and Safety committee minutes and reports

�         Risk Assessments

�         Lone Worker Policy

�         Violence at Work Guidance and Policy

�         Fire Precautions Checklist and Procedure

�         Use of Mobile Phones Policy

�         Electrical Safety Policy

�         Working at Heights Policy

�         Contractor Safety Policy

�         Permit to Work Policy

�         Display Screen Equipment Policy

�         Outdoor Working Policy

�         Emergency Evacuation

�         Accident Reporting

�         First Aid

�         Driving at work Policy

�         Corporation�s Statement of Intent regards Health and Safety

Paper

5.6

Estates management

Information includes:

�         Sections of the property strategy (subject to the Corporations Access to Information Policy)

�         Disaster Recovery Planning Procedure

�         Buildings and grounds maintenance and upkeep

�         Cleaning and catering policies

�         Environmental and sustainable policies and procedures

�         Minutes of the Sustainability Implementation Group

�         Green Bulletin

�         Fair Trade Policy

Paper

5.7

Complaints policy and procedure

Information includes:

Complaints policy and procedure
Annual report

Paper

5.8

Records management and personal data policies

Information includes:

�         Data protection policy

�         Security, retention and disposal policies

Paper

For information covered by the Publication Scheme the College will endeavour to provide copies of the information requested within 5 working days of receiving the request. If this is not possible an explanation for the delay and an estimate of the likely timescale for retrieving the information will be provided.